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Management Assistance (f/m/d)

Corporate & Business Functions

Munich, DE

Here at Mytheresa, technology meets luxury fashion in a space that celebrates both creativity and digital advancement. Centered in the heart of Europe, we are a dynamic international team, hailing from all corners of the globe. Working together we strive to exceed our customer’s expectations with a passion for innovation.

To support our Office Management team we are searching for a Management Assistance (f/m/d) to be based in our Munich office.

WHAT YOU WILL DO

  1. Executive Support (50%)

  • Strategic Calendar Management: Manage an extremely active calendar of appointments; ensure the CEO's schedule aligns with strategic priorities and optimize time management.

  • Gatekeeping & Representation: Serve as the primary point of contact for internal and external constituencies. Act as a "gatekeeper" and "gateway" to the Executive, ensuring direct access is properly managed.

  • Meeting Preparation: Prepare agendas, briefing materials, and presentations for leadership meetings.

  • Travel & Logistics: Arrange complex and detailed travel plans, itineraries, and agendas (domestic and international); compile documents for travel-related meetings.

     2.  Team Leadership & Operations (50%)

  • Team Management: Recruit, onboard, train, and manage a small team of Administrative Assistants. Conduct regular 1:1s and performance reviews.

  • Workload Distribution: Monitor the capacity of the admin team to ensure coverage during peak times, holidays, and illnesses. Re-allocate resources as necessary.

  • Mentorship: Foster a culture of excellence; provide professional development, coaching, and conflict resolution to the support staff.

  • Special Projects: Handle confidential and sensitive projects independently, including budget planning, event coordination, and cross-functional initiatives.

WHO YOU ARE

  • Experience: 3+ years of experience supporting C-Level Executives, preferred with first experience managing or mentoring other administrative staff.

  • Education: Bachelor’s degree preferred.

  • Tech Stack: Expert proficiency in [Microsoft Office 365 & Google Workspace], video conferencing tools (Zoom), and collaboration tools (Slack).

  • Communication: Exceptional written and verbal communication skills in english.

  • Strategic Mindset: Ability to look beyond the daily tasks and understand the "big picture" of the organization’s goals.

  • Leadership: A natural ability to motivate and guide a team while remaining "hands-on."

  • Emotional Intelligence: High EQ with the ability to read the room, manage diverse personalities, and handle sensitive situations with grace.

  • Discretion: Unquestionable integrity and ability to maintain strict confidentiality.

  • Resilience: Ability to work under pressure in a fast-paced environment and adapt to changing priorities rapidly.

WHAT WE OFFER

  • Up to 32 days of holiday, depending on the length of service, starting with 28 days
  • Mobile office with up to 20% of your total contracted hours (job and position permitting)
  • 10 days/year of mobile office abroad in EU-countries (job and position permitting)
  • Language & e-learning courses
  • Staff discount of up to 30%
  • Company pension scheme
  • Discounted membership for selected sports platforms & gyms
  • Discounted travel card
  • Access to LinkedIn Learning
  • Individual support on mental health & well-being (e.g. compatibility work and family life) 
  • Social Day
  • Employee Share Purchase Plan

 

At Mytheresa, our people are our success. If you're a self-starter who enjoys an exciting challenge, apply now to be part of our journey and grow with us in a modern working environment.

We treat all applicants, employees, partners and customers equally, irrespective of their race and ethnic background or national origin, their religion or beliefs, their gender and sexual identity, their age, marital status and care responsibility, or any disability.

We are looking forward to your expressive application via our career site.

Apply now »