Office Manager (f/m/d)
Corporate & Business Functions
Barcelona, ES
To support our Office Management team we are searching for an Office Manager (f/m/d) to be based in our Barcelona office.
WHAT YOU WILL DO
Office & Building Operations
- Lead all aspects of workplace management and ensure smooth day-to-day office operations.
Coordinate office resources (supplies, equipment, furniture) and oversee contracted services (maintenance, cleaning, waste, gardening) to ensure quality, cost efficiency, and responsiveness. - Continuously optimize workplace processes to enhance efficiency and employee experience. Support facility-related tasks (repairs, office moves, space planning) and manage internal service requests.
- Own the office budget including planning, forecasting, invoice tracking, and expense control. Support onboarding through workspace setup and assist with front desk duties (mail, deliveries, packages).
Vendor & Supplier Coordination
- Manage relationships with external service providers, monitor performance, and resolve incidents.
Ensure contract compliance, obtain and compare quotes, negotiate terms, and oversee procurement processes.
Stakeholder Support & Communication
- Act as the main point of contact for workplace-related topics.
Drive internal workplace communication and coordinate office events (e.g. all-hands, monthly events, winter party). - Serve as on-site liaison for the landlord, handling incident reporting and follow-ups.
Health, Safety & Compliance
- Ensure compliance with local health, safety, and building regulations.
- Act as contact for audits, inspections, and emergency procedures.
- Maintain health & safety documentation (risk assessments, evacuation plans) and coordinate external providers.
WHO YOU ARE
- Experience: 2–4 years of progressive experience in office management or operations. You’ve mastered the basics and are looking to apply your expertise to a dynamic, growing environment.
- Operational Excellence: Proven ability to manage office budgets, oversee facility maintenance, and streamline administrative workflows to increase team productivity.
- Technical Savvy: Advanced proficiency in Google Workspace and Microsoft Outlook. You are comfortable learning new platforms (e.g. Slack) and can troubleshoot basic laptop issues without breaking a sweat.
- Vendor Management: Experience sourcing and negotiating with vendors, ensuring we always receive the best value and service.
- Leadership & Culture: A natural "culture carrier" with experience planning team events and a knack for making everyone feel welcome and supported.
- Communication: Exceptional verbal and written communication skills.
Requirements & Credentials
- Education: Several years of relevant professional experience in office or workplace management; formal education (e.g. Business Administration, Communications or similar) is welcome but not mandatory
- Discretion: A proven track record of handling confidential information with integrity.
- Problem-Solving: Strong analytical skills and the ability to stay calm under pressure when priorities shift.
WHAT WE OFFER
- Up to 32 days of holiday, depending on the length of service, starting with 28 days (excluding public holidays and weekends)
- Mobile office with up to 20% of your total contracted hours (job and position permitting)
- 10 days/year of mobile office abroad in EU-countries (job and position permitting)
- Language & e-learning courses
- Staff discount of up to 30%
- Flexible remuneration benefits (ticket restaurant, ticket transport and ticket child care (guardería))
- Discounted membership for selected sports platforms & gyms
- Private health insurance
- Access to LinkedIn Learning
- Individual support on mental health & well-being
- Social Day
- Employee Share Purchase Plan
